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Installing and Configuring Barracuda Archive Search for Outlook

Installing and Configuring Barracuda Archive Search for Outlook

If you are using Windows Defender Antivirus, you must disable the Block Office applications from creating child processes policy to use Archive Search for Outlook.

This article refers to the Barracuda Message Archiver firmware 5.2 or higher, and Barracuda Archive Search for Outlook version 5.2 or higher. Archive Search for Outlook supports Outlook versions 2013, 2016, 2019, 2021, and Outlook for Microsoft 365.

Note the following are not supported by Archive Search for Outlook:

Verify the Archive Search for Outlook version (available for download on the USERS > Client Downloads page in the Barracuda Message Archiver web interface) is the same major revision as the Barracuda Message Archiver firmware for proper functionality.

Archive Search for Outlook is not supported on the Microsoft App Store version of Outlook.

If your Archive Search for Outlook was deployed via GPO, you cannot manually upgrade the tool. The upgrade must be deployed in the same manner as the original GPO software deployment.

To test an update before deployment, use one of the following methods:

  • Exempt a domain-joined workstation from the software deployment policy, that is, use GPO to uninstall the previous version before installing the new version; or

  • Test the upgrade on a machine that is not joined to the domain such as a laptop or virtual machine.

Secure Connectivity

Archive Search for Outlook requires secure (HTTPS) connectivity to the Barracuda Message Archiver. If an insecure (HTTP) connection is attempted the tool is redirected to use https: with the configured secure port (the default port is 443). The URI scheme automatically uses HTTPS. You can enter just the Barracuda Message Archiver hostname or IP address and optional port.

Message Archive and Search

For Search and Archive options, refer to How to Search and Archive Messages Using Barracuda Archive Search for Outlook.

Archive Search for Outlook allows you to perform various functions with messages that are stored on your organization's Barracuda Message Archiver, including:

  • Synchronization of your archived folders with Outlook

  • Search for archived messages and other Microsoft Outlook data, such as Contacts

  • View and interact with (forward, reply to, etc.) all of your archived Outlook items

  • Access stubbed attachments

  • Archive messages

These functions are available directly from within Outlook, allowing transparent access to your messages and attachments, all with no browser interaction required. All that is needed is a network connection to your organization's mail server and to the Barracuda Message Archiver.

Locale

The language for Archive Search for Outlook options is determined by your Microsoft Office installation locale; supported languages include:

  • DE-German

  • US-English

  • ES-Spanish (Continental)

  • FR-French

  • IT-Italian

  • JP-Japanese

  • NL-Dutch

  • PL-Polish

  • CN-Chinese

Installation

As the Barracuda Message Archiver administrator, you can deploy Archive Search for Outlook for both 32- and 64-bit versions of Outlook. For more information, refer to the Barracuda Archive Search for Outlook Deployment Guide.

Important

If your organization configures local users on the Barracuda Message Archiver, each user receives a Barracuda Message Archiver User Rollout email. If the login credentials differ from your email address, use the account information provided in the Rollout email to log into the system.

Individual users can install the Outlook in the following way:

  • Barracuda Archive Search for Outlook Installer – Go to the USERS > Client Downloads page, and click Download Now to download an executable for installing the tool on a system to enable access to the Barracuda Message Archiver directly from inside either a 32- or 64-bit version of Outlook.

Install Barracuda Archive Search for Outlook

Before installing the tool, you must close Outlook.

  1. Log into the Barracuda Message Archiver.

    1. If you are an administrator, navigate to the USERS > Client Downloads page, and click Download Now to the right of the installer name to download the executable file to your local system.

    2. If you are a user, navigate to the BASIC > Client Downloads page, and click Download Now to the right of the installer name to download the executable file to your local system.

  2. Run the .exe file to launch the Barracuda Archive Search for Outlook Setup Wizard.

  3. Follow the onscreen instructions to install Archive Search for Outlook.

Configure Archive Search for Outlook

  1. Log into Outlook, and go to File > Barracuda Networks:

    bcasArchiveSearch1.png

  2. Click Configure. The configuration dialog box displays:

    bcasArchiveSearch2.png

  3. Click Log On. In the dialog box, select Barracuda Message Archiver, and enter your Barracuda Message Archiver URI, for example: https://archiver.company.com:443

  4. Enter your Email Address and associated domain (LDAP) Password:

    bcasArchiveSearch3.png

  5. Click OK.

  6. In the Archive Stores section, click Add to retrieve Archive stores (Mailboxes) you have access to; once retrieved, the Mailbox Sync Options dialog box displays. Specify the desired synchronization settings:

    bcasArchiveSearch4.png

  7. Click OK.

  8. In the Optional Features section, select the options you want to enable:

    1. Select Check for updates automatically to automatically update Archive Search for Outlook.

    2. Select Enable Outlook Instant Search integration to search in your Outlook search box based on All Mailboxes or All Outlook Items.

  9. In the Message Stubbing section, specify message stubbing options:

    1. Select Automatically stub attachments when archiving to allow all messages containing attachments to be stubbed when an email is manually archived through Archive Search for Outlook Archive (archiveIcon.png) icon.

    2. Select Enable offline access to store a copy of stubbed attachments locally on your system. Specify the associated options:

      1. Maximum size of cache (in MB) – Select maximum amount of disk space, specified in megabytes (MB), on your local computer to use for caching stubbed attachments

      2. Maximum age of messages to include (days) – Select the maximum age (number of days) of mail to be copied to the local workstation's stub cache

      3. Synch Offline Stubs Now – Click to initiate a connection to the Barracuda Message Archiver to update your local cache of stubbed messages immediately instead of waiting for the next scheduled synchronization

        bcasArchiveSearch5.png

  10. Click OK to complete the configuration.

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