AI Tools Inventory

Use the AI Tool Inventory to review detected AI services, identify top AI users, and understand AI usage by category. If you find an unfamiliar or high-risk AI application, update its status to Allowed or Blocked. The selected status is then enforced through policies, helping reduce risk across the network.

Open AI Tools Inventory

1. Go to Barracuda SecureEdge and log in with your existing Barracuda Cloud Control account.

2. The chosen Tenant/Workspace is displayed in the top menu bar.

3. From the drop-down menu, select the workspace you want to access AI tools inventory for.

4. In the left menu, click the AI Security icon and select AI tools inventory. Note: You can also open the AI tools inventory subpage from the AI Security Overview page by clicking the Triage or Manage AI tool buttons. For more information, see AI Security Overview.

5. The AI tools inventory window opens.

6. The Recommended actions page displays the following sections:

   • Shadow AI

   • High risk AI

   • AI tool usage graphs
     
     

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   • AI Tools
     In the AI tools section, you can see a list of all known AI applications detected on your network.

     • The columns are categorized as follows:

• At the top right of each column, click the three vertical dots to access options such as Clear sort, Sort by <AI> Ascending, and Sort by <AI> Descending.
  
  

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• An application's status is determined as follows:

  • Allowed – Explicitly permitted in an AI Security Web Filter rule.

  • Blocked – The application or its category is explicitly blocked in an AI Security rule.

  • Unreviewed – Neither the application nor its category appears in any AI Security rule.

• The application's status Allowed or Blocked can be changed inline via drop-down menus or in bulk by using row-selection checkboxes.

• You can filter, search, and sort the list.

AI Application Detail

To view AI application tool details, click a specific AI application tool row. For example, Novel AI is an AI storytelling and anime image generation platform with a creative editor and diffusion models for images.

1. When users click an AI app, they can view:

   • What the AI service does

   • Who in their network uses it and usage volume

   • A detailed view of the Risk Score across their network. If the Risk Score is high, users are recommended to switch to safer alternatives.
     
     

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2. The Novel AI window opens, displaying the following:

   • The application's total risk score, with a link to the full breakdown.

   • A list of individual risk factors contributing to the score.

   • Up to the three Safest alternatives in the same category with lower risk scores.

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3. If a user wants to explore the Risk Score in more detail, the AI Security center explains why the score was assigned, its origin, and how it is calculated. Users can reset or adjust the Risk Score for the app if they disagree.

4. To view more details on the risk score, follow these steps:

   • In the top-right corner of the Risk Score section, click 10/25 to open a sidebar with a full breakdown of risk factors and an option to edit and save the score.

   • The Risk Score sidebar displays a detailed breakdown of risk factors, explains how the risk score is calculated for this application, and allows administrators to edit the score. Note that a recommendation to block the application is shown only when the score exceeds 15 (high risk).

     • Calculation formula: AIR = TEM * BIS where,

       • AIR is the AI risk score

       • TEM is the Threat Exploitability Multiplier

       • BIS is the Base Impact Score

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5. Adjust the calculation if you disagree and click Save. After enforcing these changes, you can troubleshoot the results in the network.

6. To verify the result, go to Reports > Logs > AI Risk Log.

   • You can use filters to group and review log contents. For more information, see SecureEdge Logs.
     
     

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7. In addition, you can generate AI Risk reports.

   • To create a report, go to Reports > Reports > AI Risk Overview.

   • Schedule this report daily, weekly, or monthly and send it to an admin or manager to show AI usage in the network and how AI Shadow affects your security posture. For more information, see SecureEdge Reports.

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